Apply for one of the top Virtual Assistant jobs in the UK!

The role of a ‘Virtual Assistant’ is exactly that: working to assist someone - typically a small business owner - but virtually (i.e. remotely). So that means we all work remotely and we all do work that has a focus on helping our clients better leverage their own time, by delegating what they can to you as their VA.

A Virtual Assistant will usually have a broad range of skills, often built from a background in administration, executive assistance, project management, day-to-day marketing support and similar such “hands on” roles that keep businesses moving forward. You can see a good overview of the tasks we support clients with at Virtalent here.

Some Virtual Assistants prefer to specialise in a particular area - PA support or digital marketing, for example - but others are ‘all-rounders’ who have spent their careers doing everything from blog writing to booking flights!

We all work flexible hours, from home offices across the UK.

We don’t often blow our own trumpet, but our team tell us continually that they absolutely love working with Virtalent. Many have worked with our competitors and would never go back.

But why?

• You’ll work with a like minded team of experienced, talented professionals. We’re very stringent about who joins our ranks! That means you’ll always be (virtually) surrounded by other people that want to perform at their best, not cut corners.
• You’ll be a part of a real community. What’s the best restaurant near Liverpool Street? Should my client pay their international clients by Transferwise or Revolut? At Virtalent, you have a wealth of information at your fingertips - including direct contact with our very accessible management team and founders - making your life easier and your client even happier!
• You’ll receive proper support. From detailed client briefs you can choose to accept or reject, to an easy-access portal to log your time to, we have it all covered. Whether you have an IT issue or need some guidance with a challenging client, we have the experience and know-how to help!
• Unlike some of our competitors, we won’t charge you any fees. You’ll receive your monthly invoice payments directly into your bank account.

We’ll assess your application as soon as we can.

In busy periods, we aim to give you a decision on whether you have passed through to the next stage of the process within a maximum of 3 weeks. However we do aim to let you know much sooner than that.

We will carry out an initial review of your written application. If you wow us on paper, you'll then be asked to take a further assessment which will include a series of video interviews.

If you pass the further assessment and video interview with flying colours, you will be interviewed by the team at Virtalent. At that point, we will make a final decision on your application.

The process is stringent, but is not unnecessarily time-consuming so please do apply if you feel you have what it takes to join our super talented virtual team!

Yes! It is rare for a Virtalent Virtual Assistant to work with just one client.

Most VAs will work with a number of clients, gradually filling up their monthly schedule so that they work the number of hours they would like to, per week or per month, with us.

Our VAs love the flexibility that this allows them and if they free up more time to work with us, we can assign them extra clients to support!

To make an application, you must have a minimum of 8 years’ relevant professional experience.

By “relevant”, we mean time spent working in roles that directly relate to the work of a Virtual Assistant - those hedonistic years spent as a trapeze artist might not count, for example. You can see more about the tasks we support clients with at Virtalent here.

Looking at the stats, this year successful applicants have an average of 15.2 years’ experience when they join our team.

We offer a flexible opportunity which our team of Virtual Assistants adore.

Virtalent VAs generally work between 40 and 160 hours per month.

There is no set limit to the number of clients you can support, as long as you can sustain high standard we expect, you must be able to commit to a minimum of 10 hours a week for your application to be considered by us for one of our Virtual Assistant jobs.

We'll ask you more about your availability during the application process.

Work as a Virtual Assistant at Virtalent and you’ll be paid directly into your bank account. That means, unlike some of our competitors, there are no hidden fees or charges to pay on what you earn from your work at Virtalent. You’ve earned it!

You’ll simply email your invoice to us each month and we’ll take care of the rest.

We all work through the Virtalent Task Portal. Every time you need to do any work for a client - from making a call to working on a project - you simply log in to our portal, click “start timer” and crack on.

When you’re finished, you’ll hit the “stop” button then assign the time log against a task within your client’s project. Simple.

If you’re extra curious, you can also explore your timesheets in more detail, filtering them by client, project, task or date.

If you have successfully joined Virtalent, you’ll be ready to receive client briefs from our Selection Team. We’ll first look at our notes from a consultation call with each new client we speak to, before making our preferred selection (you!).

Each time we would like to recommend you to a client, we’ll send you a detailed brief which will give you an overview of what the client does and what they need help with. You’ll then let us know if you would like to be considered. If you’d prefer not to be, not, we’ll keep you in mind for the next opportunity.

If the client likes the sound of your profile, you’ll speak to them on the phone before they make a final decision on whether to go ahead - but unlike some companies, we’ll cover the time you speak to these clients regardless of whether they decide to work with you or not.

You’ll also work with your new client on a long-term basis and, in most cases, instead of completing very small one-off tasks for them here and there, you’ll be a dedicated part of their team with a defined set of responsibilities.

No, you have to be living and working in the UK to apply to join our team. There are no exceptions to this rule.

We promise all of our clients that our Virtual Assistants are native English speakers living in the UK, as this is important to them, so unfortunately we will be forced to reject your application if you don’t meet this criteria.

Think you can get away with working for Virtalent from that sunny Thai beach hut? Think again. All of our online systems - from our portal to your inbox - monitor the location of anyone accessing them. That piña colada will have to wait!

You must have access to your own computer, with the Microsoft Office suite, and any other relevant software you need to reasonably work as a Virtual Assistant installed.

Other than access to a Virtalent G Suite account and access to our Task Portal, we do not provide any equipment, software or working space.

That means:

• Your computer should be reliable and reasonably new so that you can efficiently carry out the tasks required of you.
• You must have an anti-virus system operating on your laptop.
• The computer must be connected to reliable broadband Internet (sufficient speed to use video-calling software such as Skype).
• For data security, confidentiality and safeguarding reasons, this computer must not be shared with anyone else in your household and access must be protected by a password, security device or pin number.
• You must own a mobile phone and be happy to use this for occasional phone calls with your client.
• You must also be able to work alone in a quiet environment free from distractions, at a desk (the dining table soon becomes uncomfortable!).

Yes. Virtalent is not an employer.

If successful in your application you will be working with clients that we have introduced to you as a self-employed freelancer. You set your own hours, decide where you work and decide how best to support your client, using your own experience and expertise.

You will also be responsible for paying your own tax and National Insurance contributions.

If you are not currently registered for self-assessment with HMRC, we can offer our advice and guidance to help you with this simple process before the commencement of any contract formed between you and Virtalent.

Please note, however, that you'll never be asked to pay any fees to Virtalent either to make an application or whilst working with us.