Our Virtual PA Services

See what a Virtual Personal Assistant can do for you.

Explore Our PA Support

When you’ve got a lot on your plate things can change pretty fast.

Day-to-day stuff like meeting times, dates, venues and locations, can spiral out of control. But by handing diary access over to your trusted VA you can avoid any clashes.

Our Virtual PA service can:

  • Find meeting spaces and make arrangements to get you there on time
  • Match meeting requests with times and locations to suit you
  • Keep track of your movements to optimise your time away from the office
  • Reschedule appointments when necessary
  • Book new and fancy restaurants that’ll wow your clients
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Diary Management

Have your day-to-day appointments streamlined by your Virtual Personal Assistant.

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TRAVEL BOOKING

Travelling is enough of a hassle. Let your Virtual PA make the arrangements.

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EVENT ORGANISATION

Your Virtalent VA can do the behind-the-scenes work needed to pull off a great event.

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LIFESTYLE SUPPORT

From finding a dentist to sending flowers – your Executive PA can do the legwork.

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RESEARCH & REPORTS

Keep on top of trends, insights and pull all the stats you need – with your VA’s help.

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INBOX MANAGEMENT

You’ll never miss a message or forget to respond with a PA in charge of your emails.

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MEETING PREPARATION

Need a venue? Someone to set the agenda? Your PA can plan ahead for you.

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GENERAL ADMIN

Our Virtual PA service can take on everything you haven’t thought of – and get it done.

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KPIS & TARGETS

Are your KPIs feeling elusive? Your Virtual PA can help the experts get the info they need.

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DATA ENTRY

Need some help with business records? Our data entry Virtual Assistant will simplify your data management process.

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FINANCIAL ADMIN

Tired of financial admin? Meet our virtual finance assistants, your solution to time-consuming tasks.

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SHOPPING

Need some help with your to-do list? Get a virtual shopping assistant for effortless online shopping.

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Manage Your Busy Diary

When you’ve got a lot on your plate things can change pretty fast.

Day-to-day stuff like meeting times, dates, venues and locations, can spiral out of control. But by handing diary access over to your trusted VA you can avoid any clashes.

Our Virtual PA service can:

  • Find meeting spaces and make arrangements to get you there on time
  • Match meeting requests with times and locations to suit you
  • Keep track of your movements to optimise your time away from the office
  • Reschedule appointments when necessary
  • Book new and fancy restaurants that’ll wow your clients

Achieve ‘Inbox Zero’

You won’t suffer from email overload with the help of a good PA. This isn’t their first inbox rodeo.

Not only can they separate the wheat from the chaff, they can also proactively follow up on important matters and chase other people when needed. ‘Inbox zero’ is finally within sight.

A Virtual PA can:

  • Flag and forward important mail so you don’t miss anything major
  • Reply to urgent messages when you’re busy
  • Follow up, chase and take action on outstanding issues by email
  • Organise mailbox folders, labels and tags to keep everything clear and accessible
  • Act as your reliable point of contact for incoming enquiries
Match Your Needs

Delegate To Your Virtual PA, Then Get On With Your Day!

Discover how our online PA service can help you achieve your business goals.

Travel

Heading Out & About?

Organising travel arrangements yourself can take up a lot of valuable time.

That’s where a UK-based PA can help: they can find out what suits your schedule, budget and needs when work (or play) whisks you away.

Virtual Assistants can handle everything:

  • Source hotels near where you need to be to save you time on arrival
  • Cross-reference your schedule to find flights, trains and transfers that suit you
  • Make life easier by organising visas, insurance and other add-ons
  • Arranging visas and travel documentation
  • Sketch out a travel itinerary to keep your busy schedule on track when you’re away
  • Need a holiday? Your VA can use their contacts to find you a welcome break

Preparing For a Big Meeting?

Fail to prepare, prepare to fail. With a VA you need not worry. They can coordinate the logistics, venue, briefings and follow-up: the complete package.

A Virtual PA can:

  • Carry out competitor and industry research
  • Write up and issue agendas to prep everyone ahead of time
  • Dial into calls and take notes; quickly turning them into post-meeting minutes
  • Draw up slide decks and create key documents for those attending
  • Find and book the perfect venue; one that suits everyone
Meeting prep
Events

Smoother Event Organisation

Like meetings, events take a lot of time to organise. And it takes a special type of person to keep on top of everything: suppliers, catering, accommodation, speakers and delegates.

Our VAs have got your back. They can:

  • Find the perfect venue and make sure it fits with your needs, budgets and schedules
  • Stay in constant contact with those attending, speaking and offering services
  • Make sure brochures are printed and logistics are taken care of
  • Book caterers, arrange hotels and make sure everyone gets there on time
  • Liaise with attendees and delegates to inform them of updates

Meet Our Expert VAs

See what an experienced Virtual PA – right here in the UK – can do for you.

Handle Your Admin

Admin tasks are second nature to our PAs! They can pretty much tackle any task you send their way; adding them to their to-do lists and getting them done in next-to-no time.

Ask your Virtual PA to:

  • Update your CRM system, to make sure all data is present and correct
  • Collect data from booking systems and reply to website enquiries
  • Transcribe audio notes, and draft letters and emails, to better leverage your time
  • Format all kinds of documents and collate presentation material
Admin tasks
Lifestyle Support

Achieve Work-Life Balance

You have a busy life. Hobbies. Friends. Families. Mortgages. Making good on your gym membership(!). Fitting it all in is a must. Having a Virtual PA service earmark time for the important and essential things makes them worth their weight in gold.

Your UK Virtual PA can:

  • Schedule in doctors, dentists and other personal appointments
  • Send flowers to your dearest when you’re working late (again)
  • Remember to send gifts on birthdays, weddings, bar mitzvahs, etc.
  • Make sure you book out time to de-stress and relax
  • Research far-flung flights and exotic holidays around your busy diary

A 5* PA Service With Everything You Need. And Then Some.

Each Virtual PA at Virtalent offers their own excellent expertise.
Finances

Track Your Numbers

VAs do a great job of staying on top of your finances. Though they’re not accountants, they run a tight ship when it comes to business management; supporting you with day-to-day admin, expenses and by liaising with your appointed finance professionals.

Our Virtual PAs can handle:

  • Pay bills, check incoming POs and other fiddly financial tasks
  • Keep on top of your expenses
  • Chase unpaid invoices to keep cash flow on track
  • Reschedule appointments when necessary
  • Save time by sourcing useful info for your accountant or bookkeeper

Ramp Up Reports and Presentations

In business, presentations and reports go with the territory. Instead of handling all of the cumbersome research, stats, facts and figures yourself, challenge your Virtual PA to collate the data you need to craft a standout story.

Our Virtual Personal Assistants can:

  • Research, collate and create management reports for investors and stakeholders
  • Liaise with partners and staff to gather essential report info
  • Work with contributors to ensure presentations are on-time and on-brand
  • Conduct desk research to verify all facts and figures
  • Quality check contributed material to make sure it fits with the overall report style
Reports

PETER MURTHA

DIRECTOR, OPTIMA HAIR

These companies decided to trust us

Questions About A Virtual PA?

Let’s run through some common questions.

What is a Virtual Personal Assistant?

A Virtual Personal Assistant is a PA that works remotely – aka virtually – for their clients. Typically they will work at an online PA service or run their own company, usually providing PA support to a small number of clients.

Not to be confused with a Virtual Receptionist who will focus on answering calls alone, a Virtual PA will focus on a range of day-to-day admin tasks. This could include managing their client’s diary or inbox, preparing for meetings, filing their expenses and much more.

Our team of Virtual Personal Assistants work in the UK, but the online PA industry is found worldwide.

What does a Virtual PA do?

The range of tasks that a Virtual PA can do is extensive and can include:

  • Diary management
  • Inbox management
  • Travel booking
  • Financial admin tasks (e.g. chasing a payment)
  • Event planning and organisation
  • Personal tasks (e.g. buying gifts)
  • Research and preparing reports
  • General admin
  • Data entry

Of course, a Personal Assistant can help with many other administrative tasks so the list doesn’t stop there.

Why hire a Virtual PA in the UK?

Virtual PAs are available for hire in many countries around the globe, yet we think it makes far more sense to secure support from someone in the same country as you. That’s likely to mean hiring a UK Virtual PA.

  1. Same culture – it’s always going to be far easier if your PA is on the same page as you. Often it’s the little things that make a difference and so it’s soon going to prove frustrating if you’re explaining the assumptions you take for granted.
  2. Same time zone – if your schedule is aligned with that of your new PA, you’re going to see the most benefit from having your diary management, your emails responded to or tasks completed. Everything will be done when you expect it to, not in the middle of the night.
  3. Same language – hiring a UK Virtual PA means you’ll have someone that speaks and writes English to the level you quite naturally need. Sure, you could hire someone on the other side of the world, but will they give your customers, contacts and team the very best impression?
Why hire a Virtual PA service vs. an in-house PA?

There are many benefits to working with an established PA service company, rather than hiring an in-house PA yourself. These include:

  • Get access to the very best – a PA service will specialise in hiring ultra-talented PAs and have a tailored recruitment and selection process in place to guarantee the quality of their service. Many prospective PAs will apply directly to the company as a result of their reputation. Can you attract the same level of talent to your own company?
  • No recruitment process – with a full PA service, you’ll get instant access to the support you need, without trawling through 100s of CVs.
  • No HR paperwork – we’ll take care of everything, so you don’t need to.
  • Holiday cover – with a PA service, you’ll still be supported if your Assistant goes away on holiday.
  • Complete flexibility – you’ll only pay for productive, working time and you can hire a Virtual PA from 10 hours per month.