Explore Our Virtual PA Services

Find out what a Virtual Personal Assistant can do for your business.

Diary Management

Have your day-to-day appointments streamlined by your Virtual Personal Assistant.

Travel Booking

Travelling is enough of a hassle. Let your Virtual PA make the arrangements.

Event Organisation

Your Virtalent VA can do the behind-the-scenes work needed to pull off a great event.

Lifestyle Support

From finding a dentist to sending flowers – your Executive PA can do the legwork.

Research & Reports

Keep on top of trends, insights and pull all the stats you need – with your VA’s help.

Inbox Management

You’ll never miss a message or forget to respond with a PA in charge of your emails.

Meeting Preparation

Need a venue? Someone to set the agenda? Your PA can plan ahead for you.

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General Admin

Our Virtual PA service can take on everything you haven’t thought of – and get it done.

KPIs & Targets

Are your KPIs feeling elusive? Your Virtual PA can help the experts get the info they need.

+ MUCH MORE

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Manage Your Busy Diary

When you’ve got a lot on your plate things can change pretty fast.

Day-to-day stuff like meeting times, dates, venues and locations, can spiral out of control. But by handing diary access over to your trusted VA you can avoid any clashes.

Our Virtual PA service can:

Find meeting spaces and make arrangements to get you there on time

Match meeting requests with times and locations to suit you

Keep track of your movements to optimise your time away from the office

Reschedule appointments when necessary

Book new and fancy restaurants that’ll wow your clients

Achieve ‘Inbox Zero’

You won’t suffer from email overload with the help of a good PA. This isn’t their first inbox rodeo.

Not only can they separate the wheat from the chaff, they can also proactively follow up on important matters and chase other people when needed.

‘Inbox zero’ is finally within sight.

A Virtual PA can:

Flag and forward important mail so you don’t miss anything major

Reply to urgent messages when you’re busy

Follow up, chase and take action on outstanding issues by email

Organise mailbox folders, labels and tags to keep everything clear and accessible

Act as your reliable point of contact for incoming enquiries

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Delegate To Your Virtual PA, Then Get On With Your Day!

Discover how our online PA service can help you achieve your business goals.

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Heading Out & About?

Organising travel arrangements yourself can take up a lot of valuable time.

That’s where a UK-based PA can help: they can find out what suits your schedule, budget and needs when work (or play) whisks you away.

Virtual Assistants can handle everything:

Source hotels near where you need to be to save you time on arrival

Cross-reference your schedule to find flights, trains and transfers that suit you

Make life easier by organising visas, insurance and other add-ons

Arranging visas and travel documentation

Sketch out a travel itinerary to keep your busy schedule on track when you’re away

Need a holiday? Your VA can use their contacts to find you a welcome break

Preparing For a Big Meeting?

Fail to prepare, prepare to fail. With a VA you need not worry. They can coordinate the logistics, venue, briefings and follow-up: the complete package.

A Virtual PA can:

Carry out competitor and industry research

Write up and issue agendas to prep everyone ahead of time

Dial into calls and take notes; quickly turning them into post-meeting minutes

Draw up slide decks and create key documents for those attending

Find and book the perfect venue; one that suits everyone

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Smoother Event Organisation

Like meetings, events take a lot of time to organise. And it takes a special type of person to keep on top of everything: suppliers, catering, accommodation, speakers and delegates.

Our VAs have got your back. They can:

Find the perfect venue and make sure it fits with your needs, budgets and schedules

Stay in constant contact with those attending, speaking and offering services

Make sure brochures are printed and logistics are taken care of

Book caterers, arrange hotels and make sure everyone gets there on time

Liaise with attendees and delegates to inform them of updates

Meet Our Expert VAs

See what an experienced Virtual PA - right here in the UK - can do for you.

Handle Your Admin

Admin tasks are second nature to our PAs! They can pretty much tackle any task you send their way; adding them to their to-do lists and getting them done in next-to-no time.

Ask your Virtual PA to:

Update your CRM system, to make sure all data is present and correct

Collect data from booking systems and reply to website enquiries

Transcribe audio notes, and draft letters and emails, to better leverage your time

Format all kinds of documents and collate presentation material

Achieve Work-Life Balance

You have a busy life. Hobbies. Friends. Families. Mortgages. Making good on your gym membership(!). Fitting it all in is a must. Having a Virtual PA service earmark time for the important and essential things makes them worth their weight in gold.

Your UK Virtual PA can:

Schedule in doctors, dentists and other personal appointments

Send flowers to your dearest when you’re working late (again)

Remember to send gifts on birthdays, weddings, bar mitzvahs, etc.

Make sure you book out time to de-stress and relax

Research far-flung flights and exotic holidays around your busy diary

A 5* PA Service With Everything You Need. And Then Some.

Each Virtual PA at Virtalent offers their own excellent expertise.

Track Your Numbers

VAs do a great job of staying on top of your finances. Though they’re not accountants, they run a tight ship when it comes to business management; supporting you with day-to-day admin, expenses and by liaising with your appointed finance professionals.

Our Virtual PAs can handle:

Pay bills, check incoming POs and other fiddly financial tasks

Keep on top of your expenses

Chase unpaid invoices to keep cash flow on track

Save time by sourcing useful info for your accountant or bookkeeper

Ramp Up Reports and Presentations

In business, presentations and reports go with the territory. Instead of handling all of the cumbersome research, stats, facts and figures yourself, challenge your Virtual PA to collate the data you need to craft a standout story.

Our Virtual Personal Assistants can:

Research, collate and create management reports for investors and stakeholders

Liaise with partners and staff to gather essential report info

Work with contributors to ensure presentations are on-time and on-brand

Conduct desk research to verify all facts and figures

Quality check contributed material to make sure it fits with the overall report style

PETER MURTHA

DIRECTOR, OPTIMA HAIR

These companies decided to trust us
Innovation consultant

I absolutely love working with Emily – she is incredibly efficient and really bloody smart! I’ve been recommending you to my partner who desperately needs help too and is looking to hire a Virtual Assistant.
COO, Ignite Hospitality

Love our Virtalent PA! She’s lovely, so professional and proving to be more invaluable every day! Virtalent are an excellent resource that we wouldn't hesitate to recommend to anyone looking to hire a Virtual Assistant.
Director, ALO Solutions

Clare had been with me four weeks, had a late paying client who my accountant said I needed to write off – Clare spoke to them once and the bill was paid! When first matched with her, she was just brilliant - she told me all the things she’d done – from her experience in Xero and invoicing I knew it would be fine, it’s also about understanding how you would work together. It’s good to have a fresh pair of eyes to look at everything and see how it’s done.
OWNER, ACCELERATE PR

The team have proved invaluable to us here at the agency. All work supplied has been delivered on time, to a high standard and I would not falter in using their services again.
DIRECTOR, TIL VENTURES

Value for money, convenient, time-saving and professional; this is exactly what a small company needs!
SEO Consultant (Marbella)

I've been very impressed with Virtalent. Over the years I've worked with various UK Virtual Assistant agencies and Virtalent is by far the best. Nearly all of my clients are UK based, so having a highly educated assistant from the UK makes a big difference. Someone who not only understands the language but also the culture and mentality has really made a big difference. Being on the same timezone is a big plus as well. Highly recommended to anyone looking to hire for a Virtual Assistant agency you can trust.
Barrister and Founder, Alpha Academic Appeals

Our UK Virtual Assistant at Virtalent has allowed the whole operation to run efficiently, which is particularly important in our field as appeal deadlines can be tight.
Co-Founder, Cosmic Kids

Virtalent clears space in our day and in our heads to focus on making Cosmic Kids even more amazing! Frances our virtual assistant is utterly reliable, full of initiative and an excellent communicator - I'm very happy we've found her. She's absolutely part of our team!

Questions About A Virtual PA?

Let’s run through some common questions.

WHAT IS A VIRTUAL PERSONAL ASSISTANT?

A Virtual Personal Assistant is a PA that works remotely – aka virtually – for their clients. Typically they will work at an online PA service or run their own company, usually providing PA support to a small number of clients.

Not to be confused with a Virtual Receptionist who will focus on answering calls alone, a Virtual PA will focus on a range of day-to-day admin tasks. This could include managing their client’s diary or inbox, preparing for meetings, filing their expenses and much more.

Our team of Virtual Personal Assistants work in the UK, but the online PA industry is found worldwide.

WHAT DOES A VIRTUAL PA DO?

The range of tasks that a Virtual PA can do is extensive and can include:

  • Diary management
  • Inbox management
  • Travel booking
  • Financial admin tasks (e.g. chasing a payment)
  • Event planning and organisation
  • Personal tasks (e.g. buying gifts)
  • Research and preparing reports
  • General admin
  • Data entry

Of course, a Personal Assistant can help with many other administrative tasks so the list doesn’t stop there.

WHY HIRE A VIRTUAL PA IN THE UK?

Virtual PAs are available for hire in many countries around the globe, yet we think it makes far more sense to secure support from someone in the same country as you. That’s likely to mean hiring a UK Virtual PA.

  1. Same culture – it’s always going to be far easier if your PA is on the same page as you. Often it’s the little things that make a difference and so it’s soon going to prove frustrating if you’re explaining the assumptions you take for granted.
  2. Same time zone – if your schedule is aligned with that of your new PA, you’re going to see the most benefit from having your diary management, your emails responded to or tasks completed. Everything will be done when you expect it to, not in the middle of the night.
  3. Same language – hiring a UK Virtual PA means you’ll have someone that speaks and writes English to the level you quite naturally need. Sure, you could hire someone on the other side of the world, but will they give your customers, contacts and team the very best impression?
WHY HIRE A VIRTUAL PA SERVICE VS. AN IN-HOUSE PA?

There are many benefits to working with an established PA service company, rather than hiring an in-house PA yourself. These include:

  • Get access to the very best – a PA service will specialise in hiring ultra-talented PAs and have a tailored recruitment and selection process in place to guarantee the quality of their service. Many prospective PAs will apply directly to the company as a result of their reputation. Can you attract the same level of talent to your own company?
  • No recruitment process – with a full PA service, you’ll get instant access to the support you need, without trawling through 100s of CVs.
  • No HR paperwork – we’ll take care of everything, so you don’t need to.
  • Holiday cover – with a PA service, you’ll still be supported if your Assistant goes away on holiday.
  • Complete flexibility – you’ll only pay for productive, working time and you can hire a Virtual PA from 10 hours per month.